Ditch the Boardroom: Why Taking Meetings Outdoors Builds Stronger Relationships

We've all been there: the sterile boardroom, the fluorescent lights, the stale coffee. It's a classic meeting scenario, but is it really the most effective way to foster genuine collaboration and build strong relationships? Increasingly, businesses are discovering the power of taking meetings outside the traditional workplace, and the results are speaking for themselves.

Beyond the Four Walls: Breaking Down Barriers

There's something inherently different about a meeting held in a park, a cafe, or even a museum. The change of scenery breaks down the formal barriers that often exist within the office environment. People feel more relaxed, more open, and more inclined to engage in authentic conversation. This is especially valuable when working with clients or building team cohesion.

Why Outdoor Meetings Work:

• Reduced Stress and Increased Creativity: Natural environments have been shown to reduce stress and boost creativity. A walk in the park or a meeting by the water can spark fresh ideas and foster a more positive atmosphere.
• Enhanced Communication: Without the distractions of the office, people are more likely to focus on the conversation at hand. Informal settings encourage more natural and open communication, leading to deeper understanding and stronger connections.
• Building Trust and Rapport: Sharing a meal at a local restaurant or exploring a new environment together creates shared experiences that build trust and rapport. These informal interactions can solidify client relationships and foster stronger team bonds.
• Unique and Memorable Experiences: A meeting in a unique location, like a botanical garden or a historical site, is more likely to be remembered than a standard boardroom meeting. This can leave a lasting positive impression on clients and team members.
• Promoting Well-being: Getting outside and enjoying fresh air and sunshine has numerous health benefits. Outdoor meetings can improve mood, reduce fatigue, and boost overall well-being.

Practical Tips for Successful Outdoor Meetings:

• Choose the Right Location: Consider the purpose of the meeting and the preferences of your attendees. A quiet park might be ideal for brainstorming, while a lively cafe could be better for casual networking.
• Plan for Weather: Check the forecast and have a backup plan in case of inclement weather.
• Ensure Accessibility: Choose a location that is easily accessible for all attendees.
• Minimize Distractions: While the change of scenery is beneficial, try to minimize distractions by choosing a relatively quiet location.
• Set Clear Objectives: Even in an informal setting, it's important to have clear objectives for the meeting.
• Consider logistics: If you are having a longer meeting, consider things like access to restrooms, available seating, and access to power if needed.
• Follow up: As with any meeting, be sure to follow up with attendees after the meeting to summarize key takeaways and action items.

Beyond the Desk: Embracing a New Approach

In today's fast-paced business world, building strong relationships is more important than ever. By embracing the power of outdoor meetings, you can create more engaging, productive, and memorable experiences for your clients and team members.

So, the next time you're planning a meeting, consider ditching the boardroom and taking it outside. You might be surprised at the positive impact it has on your relationships and your business.